mission of the Association for Wedding Professionals,
International, is to help people in the wedding industry succeed in
business – in any way that we possibly can. We do this through
networking opportunities, education, lead lists, marketing outlets,
benefits they would not normally be able to obtain on their own,
resources for business information and for purchasing goods and
services, media public relation opportunities, business counseling and
This mission is best obtained through growth of the Association
membership. Education becomes more expanded with better seminars and
more conferences. The Association becomes better known and more brides
turn to it to find their services. Insurance companies and wholesalers
offer better discounts because there are more possible customers –
buying power increases. The media takes notice, so there are more
opportunities to have members interviewed and mentioned in articles.
And, of course, networking opportunites grow right along with the
This is where the development of communities becomes vital to the
Association. Communities – or chapters as other associations call them
– offer local members of AfWPi more educational and networking
opportunities. This, in turn, attracts more wedding professionals to
join the Association and the mission of the Association is further
fulfilled. We use the term Community, because that’s what we’re
building – wedding professionals coming together for the common purpose
of growing the wedding industry. Following are the guidelines for
developing a Wedding Community in your area. This is preliminary
information that covers just the responsibilities and opportunities of
the community leader(s), the basic requirements needed to develop the
community and the responsibilities of the national office of the
Association for Wedding Professionals, International.
Developing a Community
I. Define the geographical area that the AfWPi Community will represent.
a. Join Afwpi (Community leaders must be current members) A special membership is linked on the bottom
b. Propose the geographical area, listing cities or counties that should be included.
c. Consult with the national office.
II. Establish who will be the AfWPi Community Leader(s).
a. Consult with national office.
b. Complete and sign an Independent Contractor Agreement (which includes a noncompete and a confidentiality clause.)
c. Responsible for completing and sending monthly reports:
i. Financial report.
ii. Recap of previous events and summary of future events planned.
III. Contact area members to
ascertain interest in developing an AfWPi community.
a. Nonmembers may also be contacted, as they may be more interested in joining if there is a local community.
b. National office will assist.
i. Sending out emails to members and nonmembers to see what interest is.
ii. Answering any questions anyone will have about development.
c. Ask, at the same time, what they will be able to contribute (talent, time, resources) in order to develop the community.
IV. Set up an Advisory Board/Steering Committee
a. Everyone on Advisory Board must be an AfWPi member.
b. Minimum of three (3) regular AfWPi members and one (1) associate member is the suggested composition.
c. Establish how often networking events should be held (optimally once per month).
d. Establish how often seminars should be held (at most once per quarter to start 2x per year is fine).
e. Set a date to hold elections for the first official Advisory Board.
V. Rebates to AfWPi Community Leaders
a. Once the agreement is signed and the AfWPi Community is established (with 20
members), the Community Leader(s) will receive a rebate of $75 for each new member who joins after the Community is established
and $50 for each member who renews (and who joined after the Community was established).
i. Must complete and send monthly reports in order to receive the rebate.
ii. Must have any memberships that were turned in to the Leader(s) sent to national office.
b. All monies collected at the events should be used as a Community treasury and used to go back into events. For example, funds to hire a speaker for a future seminar, decorations for mixers, door prizes for events, etc.
a. In order to be a member of the local AfWPi Community, the professional must be a member of the Association for Wedding
b. Anyone who has a legitimate wedding business and who agrees to the Association for Wedding Professionals, International Code of Ethics is
to be allowed to join.
c. There will be no local AfWPi Community dues. The AfWPi Community Leader(s) may charge admission to local events, but are to refer to
these fees as admission charges (not as dues).
VII. National office support.
a. Print and mail marketing materials directly to prospects.
b. Process applications, maintain member database, assemble and send new member packets and add new members to the AfWPi Web site.
c. Send a monthly list of new members to the AfWPi Community Leader(s).
d. Produce Professional Connection quarterly newsletter that includes a page for each local AfWPi Community on wedding news and events held in their area.
e. Produce local membership magazine (after at least 50 professionals in that area have joined).
f. Produce local printed calendar (after a year’s worth of mixers are set).
g. Produce Regional Conference, highlighting local AfWPi Community.
h. Assist in planning local AfWPi Community events, including:
i. Provide Mixer Planning Forms and Mixer Contracts.
ii. Provide support in finding facilities to host mixers
iii. Provide Mixer Coordination Committee job descriptions.
VIII. Optional national office support.
a. Process credit card payments for local events.
b. Create and print event invitations (if local Community prints, must follow certain criteria).
IX. AfWPi Community Leader responsibilities.
a. Assist in recruiting members from local geographical area.
b. Plan local mixers and educational events with committees (this is something you can eventually turn over to the chair). Arrange for local event registration.
c. Send reports, articles and photos of events to AfWPi for inclusion in Professional Connection quarterly newsletter.
d. Assist AfWPi in planning Regional Conference in the local geographical area.
e. Assist in promoting members’ buying ad space in newsletter, calendar and local magazine.
f. Complete and send in program, progress and financial reports.
These guidelines may be changed by Afwpi National office as warranted. All
Community Leaders will be notified of any changes.